Job Description:
We are seeking a highly organized and proactive full-time Legal Administrative Assistant to support our team of attorneys with day-to-day administrative and clerical tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This role is essential to ensuring smooth operations and effective support to our legal team.
Key Responsibilities:
- Perform daily administrative tasks like scanning, mailing, organizing files electronically using Practice Master
- Routinely monitor court dockets for updates and notify attorneys of key changes
- E-file legal documents in state, federal, and appellate courts as needed
- Familiarity with Odyssey filling system a plus
- Schedule and coordinate depositions, court hearings, and meetings
- Prepare and organize court filings, including drafting basic notices and formatting legal documents
- Prepare and maintain trial and hearing binders
- Send courtesy copies and proposed orders to judges and opposing counsel
- Communicate professionally on behalf of attorneys, including drafting and sending emails and letters
- Answer incoming calls, relay messages, and respond to routine inquiries
- Monitor and prioritize emails and assist with managing attorney calendars
- Order case files and records from various circuit clerk offices
- Ensure all administrative support needs are met promptly and accurately
- Perform general office duties and support tasks as assigned
Qualifications (required):
- Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
- Excellent verbal and written communication skills
- Exceptional organizational and time-management abilities
- High attention to detail and accuracy in all tasks
- Comfortable handling confidential information
- Ability to work independently and manage multiple responsibilities
- Positive attitude, flexibility, and a team-oriented approach
Qualifications (preferred):
- Previous experience in a legal administrative setting
Job Type: Full-time
Job Location: In-office, Northbrook, IL
Benefits:
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401(k); 401(k) matching
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Dental insurance
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Health insurance
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Life insurance
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Paid time off
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Vision insurance
Schedule: Day shift, Monday to Friday
Salary Range: $26-28/hour
Submit your resume to [email protected]. We look forward to receiving your application and welcoming a dedicated Legal Administrative Assistant to our team.